Evaluation form setup

The evaluation form allows you to pre-set questions for the reviewers to make notes and rank the applications in the review process. It is easy to view and review the applications individually or together online. Admission admins and members have permission to fill out the form.

Evaluation form setup

Click Evaluation in top menu of your admission round screen to configure the evaluation form. Select which field types you would like to add to your form and fine-tune the field options. To reorder fields on your form, drag and drop them to arrange them in the desired order.

Evaluation form field options

  • Text: a single-line text field. Line-breaks are automatically removed from the input value.
  • Textarea: the textarea field creates a simple multi-line plain-text editing field.
    Number: a field for entering a floating point number.
  • Unique ID: programmatic name that can be used to reference this field. If you plan to store the field data in a database or in a spreadsheet you can set a preferred variable here.
  • Label: what you want the field to be referred to as. If provided, it will be displayed on the left side of the field.
  • Description: lets you specify descriptive text for this field. If provided, it will be displayed under the field.
  • Options: if the field type is a text or text area you can enter a positive number in the options field to limit the number of characters allowed.
  • Required: the field must contain a value before the form can be submitted.

Audit log

The audit log allows admins to look back at changes that have been made during the review process. The audit log records chronological documentation of the review activities. Details included are: evaluation form data, a timestamp, and name of the reviewers.

What to include in an evaluation form?

The form should include clear guidelines and instructions to review members to know exactly what information to provide and the meaning of the ratings.

Evaluation criteria — establish a clearly defined rating scale. It’s important to keep the ratings fair, consistent, and as objective as possible. Include a descriptive rating scale throughout the evaluation form. A traditional 1-5 point scale, a simple 3-point scale, or Likert scale.

Comments — make the comment section deliberately small, to make reviewers note only of the rationale for moving the applicants forward or not, such as “not enough experience” or “one of the top 2”.

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